Scale Equation. Nat Portman · Operations & scale for reward, cashback, affiliate and creator platforms

Reward, cashback, affiliate and creator platforms

You built the growth. Who has checked the machine underneath it?

Follow a transaction from the moment it happens to the moment everyone has been paid. How many times did it stop?

A funding round, an acquisition, or somebody's buyer going through it line by line. At some point they look, and what they find decides your number.

I only work with a small number of leadership teams at any one time.

Nat Portman, founder of Scale Equation, photographed in profile
20Years in operations
4,200Retailers
12Affiliate networks

Is this you

What gets asked about

  • Revenue is growing faster than the operation underneath it
  • Different teams have different versions of the same number
  • Money takes longer to move than anyone can quite explain
  • Something has become "just how we do it" and nobody remembers deciding
  • The technology is in place and the joins between it are still manual
  • You are about to scale something nobody has walked end to end

You are probably fine

  • You can already say how long money takes to move end to end, and prove it
  • Every stage has a name against it, and that person would agree it's theirs
  • Nothing important depends on 1 spreadsheet or 1 person being at their desk
  • You know exactly what needs fixing and you just need hands

Designed for

  • Cashback, reward and voucher platforms
  • Card-linked and bank-embedded loyalty
  • Employee benefits and incentive platforms
  • Gift card platforms, and anyone managing a float
  • Creator commerce and creator payouts
  • Affiliate networks and partner platforms

2 journeys, 1 business

I follow the money twice.

Most businesses have only ever mapped the first one.

The customer journey The partner journey Where the money can stand still

The second one pays for the first. A member cannot be paid until the merchant has.

YOUR PLATFORM Customerjoins Clicksor acts Transactionhappens Transactionrecorded Transactionapproved Invoiced& paid Customerpaid Do theycome back?

Scale = Growth − What stands still

Everyone measures the growth. Almost nobody measures what stands still.

What they will ask

3 questions a buyer will ask, long before you are ready for them.

01

If I asked how long it takes to get a new partner live, would 3 people in your business give me the same number?

02

When a transaction reverses after you have already told someone they had earned it, what happens next?

03

Who owns the journey from a transaction happening to everyone being paid, end to end?

Every single one is money.

In practice

What that looks like in practice.

Two platforms where nothing looked broken. In both, 1 small change took weeks out of the wait.

Cashback platform · major telecoms programme 90 days to 60, from 1 extra field

One of the largest programmes on the site. Tracking was clean, but nothing could be matched back to a live order, so validation was still being done by hand.

1 change to what we captured made the matching automatic.

Reward platform · national telecoms and media partnership Member payout cut from 60 days to 45

Nothing here was broken. The brand simply refused to settle for "good enough".

A targeted cash-flow fix took a quarter off the wait, and 5-star reviews followed the same quarter.

What people say

"Nat is a pleasure to work with: friendly, proactive and highly strategic. We worked closely together on the BT programme during her time at Quidco, strengthening the partnership, improving operational efficiency and delivering strong results.

In particular, Nat helped introduce a more effective validation process, which improved both performance and the customer experience for people purchasing BT products through Quidco."

Paul StewartVP Strategic Partnerships, AwinLinkedIn recommendation

What working together looks like

2 reasons somebody goes through it line by line.

All remote. Fixed scope and fixed price, agreed before we start.

You are selling, or raising

Buyers do not investigate an operation they cannot see. They hold money back against it. Investors do not hold money back, they price lower or release the money in stages against milestones.

Either way you carry it, and the time to find out what they will ask is 12 to 24 months before anybody asks.

You are buying

The plan says 2 platforms become 1. That means 2 merchant estates, 2 tracking systems, 2 invoicing cycles and 2 payout runs, all resolving into a single way of working.

Where they refuse to resolve is where the plan gets more expensive, and it does not appear in the numbers you have been shown.

What that looks like, and what you get →

Where I learned the machine

Awin · Rakuten Advertising · CJ · Partnerize · Tradedoubler · Income Access · Webgains · TradeTracker · Optimise Media · Affiliate Future · Paid On Results · Silvertap

The names change by sector. The machine doesn't.

You built the growth. Who has checked the machine underneath it?

Let's find out. Tell me about your platform and I'll come back to you personally within 1 working day.